Advanced Output Settings Tab

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Scanners do not read documents, they effectively photograph them and pass images to the scanning software driving them, e.g., Scan2x. It is then up to the software to interpret the relevant parts of the image as text to obtain metadata from the document. With the OCR Saved Document option, Scan2x will also optionally read and interpret ALL the text on the document being scanned and will save it in the PDF so that subsequent full text searches can be performed for any content in the document whatsoever. The trade-off for this however is the speed at which the document reaches its destination – whereas a document normally takes a few seconds to get from Scan2x to its final destination (as set up in Output Settings further on in this document), the background OCR process undertaken by Scan2x when this option is enabled can take longer. The duration will depend upon the number of pages in the document, but as a rule you can expect the full OCR process to take 10-20 seconds per page. The OCR process takes place in the background on Scan2x, so no matter how large your document, the user experience will not be compromised in any way and scanning of new documents can continue.

The Output Compression dropdown list offers ten different settings to control the level of compression that is applied to each scan, from no compression to minimal. Compression rates are most effective with grayscale and colour content on documents. Higher rates of compression tend to blur colour images slightly and so we recommend that consideration is given to the consequences of this.

For example, documents of a business nature containing colour graphs and/or text will be minimally affected by high compression settings and so setting high compression is recommended. However, documents that contain photographs (e.g., ID documents, passports, drivers licence documents, etc) may require that you run some test documents through with your chosen compression setting to ensure you do not lose too much fidelity in the final PDF.

The Output PDF Version dropdown allows for the default output PDF version to be specified for each individual job.

In the Original File section (you can tick more than one option at the same time)

•When importing an existing file always output the original file - If this option is ticked, the original document will be imported to the scan preview and saved (no splitting, post-processing, rotation or other page modifications will be applied at all).
This option needs to be ticked to enable the below options.

•Apply page modifications - If this option is ticked, the original document will be imported to the scan preview and page modifications, such as post-processing and rotation, will be applied but when the document is saved, the output file will not include the page modifications i.e. saved as the original file was (no splitting, post-processing, rotation or other page modifications will be applied at all).

•Evaluate splitting conditions - If this option is ticked, the original document will be imported to the scan preview and splitting will be applied but when the document is saved, the output file will not include the splitting i.e. saved as the original file was (no page modifications will be applied at all).

•Perform compression on the output document - performs compression as set in the dropdown values.